Microsoft 365 License Planner
Get recommended Microsoft 365 licenses per department/role — with a cost estimate.
Add rowReference prices (as of 2026, net per user/month, no guarantee — always check current pricing at Microsoft): Frontline F3 ~€8, Business Basic ~€6, Business Standard ~€12.50, Business Premium ~€22, E3 ~€34, E5 ~€55.
How it works
Enter roles
Add department and user count.
Specify requirements
Select security, desktop apps and frontline needs.
Get a recommendation
A matching license with cost estimate.
Benefits
Good to know about this tool
Recommends a matching Microsoft 365 license tier per role based on simple requirements (security, desktop apps, frontline) and estimates monthly costs.
Because the Microsoft 365 licensing landscape is confusing, and wrongly sized licenses cause unnecessary costs.
- Roughly estimate license needs for a new department
- License frontline workers cost-effectively
- Prepare a budget for the next license renewal
- This recommendation is a rough guide, not binding licensing advice
- Always check current prices and feature sets directly with Microsoft
- Check existing licenses for underuse before purchasing new ones
Frequently Asked Questions
Are the prices binding?
Reference prices (as of 2026, net per user/month, no guarantee — always check current pricing at Microsoft): Frontline F3 ~€8, Business Basic ~€6, Business Standard ~€12.50, Business Premium ~€22, E3 ~€34, E5 ~€55.
Is my data stored anywhere?
No, everything stays in the browser.
The information, templates, scripts, calculations and recommendations provided are intended for educational and assistance purposes only. Always review and test any generated result before production use. IT Smart Service accepts no liability for misuse, data loss, outages, security incidents, or legal, financial or technical damages arising from incorrect or improper use. Responsibility for validation, testing and deployment decisions rests with the user.
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